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AI WORKFLOW · 06
Trilingual consistency and risk review
Compare dates, names, numbers, compliance wording and commitment strength across Traditional Chinese, Japanese and English.
Expected outcome
An aligned draft, approved terminology list, inconsistency report, uncertain statements and risk flags.
IMPLEMENTATION SOP
Practical implementation process
Start with one real but de-identified data set, then use the test result to agree ongoing scope, cadence, access and fees.
- 01
Nominate the approved source
Confirm the official source and bounded scope.
- Primary owner
- Business owner
- Step deliverable
- Scope and source list
- 02
Build the terminology list
Define required fields, status, access and approval conditions.
- Primary owner
- Business and approval owners
- Step deliverable
- Field, access and approval rules
- 03
Compare matching content
Run one test with de-identified real data and review differences and gaps.
- Primary owner
- AI preparation / human review
- Step deliverable
- First difference and gap report
- 04
Flag specialist risk
AI prepares the draft or report; authorised staff review facts and risks.
- Primary owner
- AI draft / staff approval
- Step deliverable
- Pre-approval deliverable
- 05
Approve changes and update terms
Record approval, version, owner and the next review date.
- Primary owner
- Authorised staff
- Step deliverable
- Version, approval and next-review record
READINESS CHECK
Information needed before starting
- Approved source text
- Current Traditional Chinese, Japanese and English
- Brand, product and service terminology
- Dates, numbers, required wording and no-translation or no-guarantee terms
WORKING DOCUMENTS
Document toolkit you can open now
Open a document to view its recommended fields. These are starting templates; the working version is adapted to company process and access controls.
01Trilingual terminology listStandardise company, brand, product and service wording.Open documentClose document
Recommended fields
- 01Traditional Chinese
- 02Japanese
- 03English
- 04Use case
- 05Approved wording
- 06Prohibited wording
- 07Source and approver
- 08Update date
02Side-by-side language reviewCompare one item across all three languages.Open documentClose document
Recommended fields
- 01Content ID
- 02Traditional Chinese
- 03Japanese
- 04English
- 05Mismatch type
- 06Proposed correction
- 07Reviewer
- 08Result
03Meaning and commitment risk registerTrack legal, food, contract and overclaiming risks.Open documentClose document
Recommended fields
- 01Statement and page
- 02Risk type
- 03Affected language
- 04Possible misunderstanding
- 05Required evidence or specialist review
- 06Owner
- 07Correction
- 08Status
DOWNLOADABLE TOOLKIT · v1.0.0
Fixed formats and compatible software
Start with the complete ZIP, or download Excel, Word or PDF separately. Traditional Chinese, Japanese and English are combined in each file, with version and approval fields included.
ZIPRecommendedComplete toolkit
Get Excel, Word, PDF and the usage guide together.
v1.0.0 · 2026-08-21 · 325 KB↓Excel .xlsxEditable working fileIncludes instructions and three ready-to-complete worksheets.
v1.0.0 · 2026-08-21 · 17 KB↓Word .docxFillable approval documentFor requirements, human review and approval records.
v1.0.0 · 2026-08-21 · 49 KB↓PDFReading and print editionA fixed layout for review, printing and internal briefing.
v1.0.0 · 2026-08-21 · 275 KB↓Excel is the editable operating file, Word is for completion and approval, and PDF is for reading and printing. No file contains macros or an automatic system connection. CSV is deferred until the real import schema is confirmed, avoiding a placeholder format that cannot be imported safely.
OFFICIAL SOFTWARE
Open with official software
This site does not host or repackage installers. Use the official sources below; Google Sheets can run directly in a browser.
HUMAN REVIEW · ACCESS
Human review and access boundaries
- This does not replace legal, food-labelling, trade or contract review
- Important Japanese and English content needs native or qualified review
- Retain source, version, approver and date for each change
These are workflows available for assessment and phased introduction. They do not imply that the current website is connected to customer, order, inventory, finance, LINE or email systems. Data access, sending, automation, cadence, retention, fees and responsibility remain subject to testing and written scope.
START WITH ONE REAL WORKFLOW